On-Call HVAC Services for Fire Stations (RFQ 26-22)

The purpose of this request for quote is to obtain competitive quotes from qualified contractors interested in providing on-call HVAC services for Tualatin Valley Fire & Rescue’s (TVF&R and District) Fire Stations. Pre-Quote Conference: TVF&R will conduct a pre-Quote conference for this RFQ. Attendance is not mandatory. The purpose of the conference is to provide additional information regarding this solicitation and to answer any questions Bidders may have. Bidders are cautioned that the official RFQ requirements will change only by written amendment issued by the TVF&R. Award: The District intends to award up to three (3) Price Agreements for On-call HVAC work (Project) for its 34 fire stations on an as-needed basis. The initial term is one year with option to extend annually, a total of five (5) years. Quotes will be evaluated on unit pricing and product specifications as detailed in Exhibit B: Quote Form. Price Agreements will be awarded to the lowest-priced contractor that meets all technical specifications and is the best interest of TVF&R. The use of these on-call Price Agreements (Agreement) will allow District staff to efficiently retain HVAC services without a lengthy proposal process for each project resulting in optimum use of staff time and services, higher quality control and more consistent service delivery. Task Orders: During the Agreement term, TVF&R, at its sole discretion and on a rotating basis, will provide Contractor with written requests or task orders for a specific Project. A task order over $100,000 must be approved by the TVF&R Board of Directors. Task Orders will be distributed among the awarded contractors on an even basis, aimed at equalizing the total dollar value of work assigned to each firm over the life of the Price Agreement, subject to the firm’s availability, specialized expertise, and performance.

RFQ documents: On-Call HVAC for Fire Stations; Attachment A Proposer Information Form/Certifications; Attachment B Quote Form; Attachment C References; Attachment D Form of Proposed Price Agreement. Questions due October 23, 2026 8:00 AM; anticipated notice to proceed November 18, 2026.