Internet Access & Data Transmission Services (technology): Internet Access and Data Transmission Service

Competitive bid for internet access and data transmission services for Western School Corporation (School District, 5 eligible entities), funding year 2027.
Requested services:
• Data Transmission and/or Internet Access – Internet Access and Data Transmission Service (qty 1 Each; capacity 50.00 Mbps to 500.00 Mbps)
Applicant seeks Internet access. We seek bandwidth at 50+/-Mbps to 500+/- Mbps to the Districts head-end located at Western High School, 2600 S 600 W, Russiaville, IN 46979 beginning July 1, 2027. Bidders are advised that this project will be contingent upon the successful obtaining of E-Rate funding and the selected vendor must recognize that contingency. All cost proposals must reflect the LCP (Lowest Corresponding Price), GSA pricing, and any available governmental unit discounts including existing state purchasing agreements or contracts. Any proposal referencing an existing state purchasing agreement or contract must include that information in the proposal. Bid prices must be complete for the services proposed and shall include all associated costs, even if the amounts are estimates based upon current applicable taxes, surcharges, or fees. The District prefers that the selected vendor be willing to utilize the E-Rate SPI form of invoicing (discounted invoices).We will require 1+/- IPv4 address. Please provide individual or block pricing for additional addresses to account for potential growth during the term of the contract. You may also provide optional pricing for the technical equivalent number of IPv6 addresses. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid.
Failure to meet any requirement outlined herein is adequate cause to reject your proposal. The Service Provider has clearly listed any exceptions to any requirements or conditions set forth in this RFP with which it is unable or unwilling to comply, and has included all relevant standard or additional contract terms and conditions with its proposal. Such exceptions, terms, and conditions must be set forth with specificity and may not be incorporated by reference. The Service Provider agrees that the final contract shall incorporate and not override any terms or conditions set forth in this RFP, minus any agreed-upon exceptions, and that the RFP will be incorporated into the final contract. The Service Provider agrees to follow and abide by the rules of the E-Rate program as promulgated by the program administrator and the FCC and certifies that it has not been suspended, debarred, or placed on Red Light Status within the prior three years. Service Provider further agrees that any costs not funded by the E-rate Program due to Service Provider violations of Program rules will be the sole responsibility of the Service Provider.Response FormatAll bids must include the following information:1. A description of services to be provided with detailed information regarding any required construction, including a timeline for completion of every phase of work necessary to demonstrate service delivery by July 1, 2027.2. Complete pricing for the services described herein. Your proposal must clearly indicate non-recurring costs, recurring costs, and fees for the service being proposed, for each service tier.3. Proposed Service Level Agreement.4. It is preferable that at least one reference should be for a school district of similar size within 100 miles of the District. 5. Your E-Rate SPIN Number. Proposal DeliveryThe school district reserves the right to reject each and every bid, and to waive informalities, irregularities, and errors in the bidding to the extent permitted by law. This includes the right to extend the date and time for receipt of bids. In the event that a responsible bid is not received or if it is determined that the low bid received is too high, the bid received will be rejected and the project will be cancelled or re-bid.
Bids must be considered through 2026-10-23; the applicant may sign a contract on or after that date.