Internet Access & Data Transmission Services (technology): Category One Network Equipment, Internet Access and Data Transmission Service

Competitive bid for internet access and data transmission services for Watonga Public Library (Library, 1 eligible entities), funding year 2027.
Requested services:
• Data Transmission and/or Internet Access – Category One Network Equipment (qty 1 Each; capacity 100.00 Mbps to 400.00 Mbps)
• Data Transmission and/or Internet Access – Internet Access and Data Transmission Service (qty 1 Each; capacity 100.00 Mbps to 400.00 Mbps)
1. All accepted bids and any resulting contract shall be contingent upon successful E-Rate funding. Vendor is presumed to know the statutory requirements for contracts for public entities. Contracts must comply with applicable Oklahoma statutes and the Oklahoma Administrative Code, including OAC 165:59-7-19.2. Bids featuring a one-year contract with four voluntary annual renewals (for a total of five years if all renewals are exercised) are preferred. Multi-year contracts must include a provision allowing the applicant, after the initial one-year term, to either continue service on a month-to-month basis with clearly defined monthly pricing or continue under voluntary annual renewals, and to cancel service with thirty days notice without penalty after the first year of service. Contracts should not include liquidated damages provisions, early termination fees, or non-renewal penalties3. All bids must include a complete cost breakdown, clearly identifying eligible and ineligible E-Rate components. Pricing must include all monthly recurring charges (MRC), non-recurring charges (NRC), installation, equipment, and any other associated costs. 4. Basic firewall or network security features must be identified in the bid. 5. Vendor must specify the type/mode of broadband service being proposed (for example, fiber, cable, DSL, fixed wireless, etc.). 6. Vendor must identify any equipment, special construction, or additional costs required to deliver higher bandwidth options. Vendor must provide a Service Level Agreement (SLA).8. Vendor must possess a valid Service Provider Identification Number (SPIN). Vendor may be required to demonstrate financial stability (for example, bonding or equivalent documentation) upon request. 10. Vendor must file the FCC Form 474 (Service Provider Invoice).11. Vendor must file for Oklahoma Universal Service Fund (OUSF) funding through the Oklahoma Corporation Commission. 12. Vendor must be authorized to provide service within the applicable service area and must meet any required regulatory or carrier certifications.13. Automated or generic (SPAM) responses that do not specifically address this Form 470 application may be considered non-responsive and may be disqualified. 14. The applicant is seeking technology-neutral solutions and will consider all bids that meet the stated requirements.15. Bids will be evaluated using a weighted evaluation matrix, with the price of eligible E-Rate services as the most heavily weighted factor, in accordance with E-Rate program rules. Other evaluation factors may include prior experience with the vendor, prior performance, service reliability, ability to meet specifications, and geographic proximity or local/in-state presence.
Bids must be considered through 2026-11-03; the applicant may sign a contract on or after that date.